BMO POS Invoicing Features

POS with accounting system:

BMO POS Accounting system comes with accounting software. All the transactions can be posted to accounting in real time and generate necessary reports. With Accounting software, you can generate multiple documents such as invoices, purchase orders, quotations, credit notes, etc. By integrating the invoicing capabilities into the POS system, businesses can streamline their document generation processes, maintain accurate financial records, and provide excellent customer service by efficiently managing invoices, receipts, quotes, and other relevant documents.

Invoices:

Invoices are essential documents that businesses generate to request payment from their customers. With a combined POS and invoicing system, invoices can be automatically generated based on the sales transactions recorded in the POS. The system can include details such as item descriptions, quantities, prices, taxes, discounts, and total amounts. These invoices can be customized with the company’s branding and sent to customers electronically or in print.

Receipts:

Receipts are generated for each individual sale or transaction and provide customers with proof of purchase. In a combined POS and invoicing system, receipts can be printed or emailed to customers. They typically include details such as the business name, transaction date, itemized list of purchased products or services, prices, taxes, and the payment method. Receipts can also serve as records for businesses to track their sales and reconcile with the invoiced amounts.

Quotation and Estimates:

Businesses often generate quotes or estimates for potential customers. These documents provide detailed pricing information for products or services and can be used as a basis for negotiation or as a formal proposal. In a BMO POS Accounting System, quotes and estimates can be created based on the inventory and pricing information available in the POS system, ensuring accuracy and consistency.

Purchase Orders:

Purchase orders are documents generated by a business to request products or services from suppliers or vendors. With BMO POS and invoicing system, businesses can create purchase orders directly within the system. These purchase orders typically include details such as the vendor’s information, requested items, quantities, prices, delivery dates, and any special terms or instructions. Once the purchase order is created, it can be sent to the supplier electronically or in print.

Purchase orders help businesses streamline their procurement process, maintain accurate records of orders placed with suppliers, and ensure timely and accurate delivery of goods or services. They also serve as a reference for inventory management and help reconcile incoming shipments with the original purchase order to ensure accuracy.

The ability to generate purchase orders within the POS and invoicing system provides businesses with a comprehensive solution to manage the entire sales and procurement cycle, helping to maintain efficient operations and strong vendor relationships.

Credit Notes and Refunds:

In cases where customers return products or request refunds, credit notes are generated to document the reversal of the initial sale. The BMO POS and invoicing system can generate credit notes with relevant information such as the original sale details, the reason for the return, and the refunded amount. These documents help businesses track and manage returns, exchanges, and refunds efficiently.

Sales Reports:

While not strictly documents for customers, sales reports are crucial for businesses to analyze their performance. A combined system can generate comprehensive sales reports that provide insights into sales trends, top-selling products, revenue by category, and other key metrics. These reports can help businesses make informed decisions regarding pricing, inventory management, and marketing strategies.

Delivery Orders:

In businesses that offer delivery services, the combined system can generate delivery orders. These documents include details such as the customer’s address, contact information, ordered items, and any special instructions. Delivery orders help ensure accurate and efficient order fulfillment, especially when coordinating with drivers or third-party logistics providers.

Account Statements:

Account statements are periodic summaries of a customer’s financial transactions with a business. In BMO POS and invoicing system, businesses can generate account statements that outline the customer’s purchases, payments, outstanding balances, and any relevant credits or adjustments. These statements help maintain transparency and facilitate timely payment reconciliation.

BMO Invoicing and Accounting

Generate professional grade business reports with dynamic re-balancing of report structure and self-tuning query optimization. Enjoy scalable cost effective deployment, increased system performance and ease of maintenance powered by a robust client-server architecture.

1. Create contacts and assign different account code

Chart of Account

1. Maintain complete chart of account
2. Categorized chart of account

Bank Reconciliation

1. Matching the balance in an entity’s accounting record

1. Balance Sheets

3. Cash Flow Statements

Cash Book

1. A cash book is a subsidiary of the general ledger in which all cash transactions during a period are recorded

Official Receipt

1. Official receipt is issued by the seller to the buyer as written evidence on sales of service or product
2. Official receipt is based on invoice issued to customers

Credit Note

1. Credit note is provided to notify the customer that credit is being applied to their account for any number of reasons
2. Credit note is a kind of negative invoice

Vendor Invoice

1. Vendor invoice is issued by the vendor to buyer. It is entered into the system and schedule to make payment to vendor

Purchase Order

1. Purchase order is a document generated by the buyer and serves the purpose of ordering goods from the supplier

Invoice

1. Open invoice to bill a customer
2. Inventory items with options
3. Customizable layout

General Ledger

1. Generate General Ledger